Georgetown University

STAFF/AAP ADVISORY COUNCIL 2014 ELECTION

ELECTION RULES


Purpose of the Council

The purpose of the Council is to provide a formal, University-recognized, duly-elected body for staff and academic and administrative professionals to consider issues and act as a voice to University decision-makers, administrators, and executives, including the President.

There are 31 members on the Council. Representation is divided up among Main Campus, University Services, Medical Center, Law Center and SFS-Q.

Nominations

The Election Committee will notify staff and AAPs on all campuses of the nomination requirements, process, and dates via email at the start of the nomination period. In 2014, the nomination period is April 1 – 15.

The eligibility requirements for running for and serving on the Staff/AAP Advisory Council are as follows:

Candidates must be a full-time or part-time (at least 50% time) University staff employee or academic and administrative professional (AAP). Union employees, faculty, professional librarians, temporary/casual employees, members of the Executive Committee, and senior level executives are not eligible to run. Candidates must have one year of service as a regular or term staff or AAP as of the first day of service on the Council (July 1, 2014).

Any eligible staff member or AAP can nominate him or herself or another eligible colleague to run for the Advisory Council. Nominations will be accepted via email to the Election Committee at staffaapcouncil@georgetown.edu and should include the nominee's name, department, NetID and phone number. If you are nominating someone other than yourself, please confirm that s/he is interested in running prior to submitting the nomination.

The Election Committee will confirm the nominees' eligibility and invite them to formally accept the nomination by submitting their name, title, NetID, whether they are staff or AAP, department, and campus along with a short statement of interest indicating why they wish to serve on the Advisory Council (maximum 250 words).


Election Voting

On or prior to the beginning of the Advisory Council election voting period, the Election Committee will notify staff and AAPs on all campuses of the voting eligibility, process, and the slate of candidates for each campus. Voting will be conducted online on or about May 15th – 22nd.

To vote you must be a full-time or part-time (at least 50% time) University staff employee or academic and administrative professional (AAP). Union employees, faculty, professional librarians, temporary/casual employees, members of the Executive Committee, and senior level executives are not represented by the Staff/AAP Advisory Council and not eligible to vote.

Staff and AAPs are only permitted to vote for candidates representing their home campus unit (Main, Medical, Law, University Services or SFS-Q). Staff and AAPs may vote for multiple candidates, up to the maximum of the number of open council seats for their campus. The number of seats for each campus is proportional, based on the count of eligible staff and AAP employees in Main, Law Center, Medical Center, University Services, and SFS-Q.

For the 2014 election, a total of 16 open council seats will be filled, with the following allocations by campus unit as follows:


Main Campus - 5 seats
Medical Center - 3 seats
Law Center - 2 seats
University Services - 5 seats
SFS-Q – 1 seat


Election Winners

Election winners will be determined as such:

For each campus, at least one staff member and one AAP must serve at the conclusion of a general election (except for SFS-Q, which has one seat). If the seats on the council that are not up for election do not have at least one staff member and one AAP, the staff member who receives the highest number of votes and the AAP that receives the highest number of votes will each be appointed a seat on the The Council.

The winners of the remaining open seats will be determined by a straight vote tally of combined staff and AAP candidates for that campus, with the remaining candidate (either staff or AAP) who gets the most votes winning a seat, the next highest vote getter filling the next seat, and so on until all open seats are filled. The two next highest vote getters after all seats are filled for a campus will be designated as alternates for the Advisory Council and be appointed to seats in the case of vacancies between elections.

If there is at least one staff member and one AAP occupying the seats that are not up for election, then all winners of the election are determined by a straight vote tally with the individuals receiving the highest number of votes winning, regardless of employment category.

If no staff candidates run for election for a particular campus, the seat may be filled by an AAP candidate; and vice-versa.

In the case of a tie involving two or more candidates receiving the most votes to fill the last remaining seat(s) for a particular campus, the Election Committee may hold a runoff election to fill the open seat(s).


Certification

The Election Committee will conduct the election in accordance with the provisions stated above. It shall be the duty of the Election Committee to certify qualified candidates, receive nomination petitions, oversee election balloting, and certify winning candidates. The Office of Compliance and Ethics will confirm the certification.


Service Terms

The Advisory Council term of service begins July 1, 2014, with each council member assigned to serve a term of two-years. Council members may be re- elected for a maximum of two consecutive two-year terms.

Members of the elected body will be allowed work release time approved by their supervisors to conduct the business of the organization. No elected member of the organization should be subject to retaliation for approved participation in the official business of the organization.




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