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Section 100:
Introduction
Section 200:
Hiring and Employment
Section 300:
Employee Relations
Section 400:
Professional Conduct
Section 500:
Employee Development
Section 600:
Time Away From Work
Section 700:
Compensation
Section 800:
Work Hours and Pay Practices
Section 900:
Health & Safety
Section 1000:
University Policies


1001: Union Organizing

1002: Smoking

1003: Drug Free Workplace

1004: Sexual Harassment

1005: Georgetown University Computer Systems Acceptable Use Policy

1006: Guidelines for Systems and Network Administrators

1007: Code of Conduct for the Officers and Senior Administrators of Georgetown University

1010: Payroll Advances

1011: Distribution of Payroll Checks

1012: Student Employees -- Applicability of FICA Tax

1013: Tax Treatment and Reporting of University Provided Vehicles to Officers, Faculty, and Staff Employees [PDF]

1014: Tax Treatment and Reporting of Moving Expenses for all Officers, Faculty, and Staff Employees [PDF]

1015: Tax Treatment and Reporting of Athletic and Other Event Tickets Purchased with University Funds

1016: Tax Treatment of Subsidized University Housing for Officers, Faculty, and Staff Employees [PDF]

1017: Vehicle Policy [PDF]

1018: Protection of Minors Policy [PDF]

1019: Establishing New Entities and Presence in New Jurisdictions [PDF]


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Human Resources Manual > University Policies > Payroll Advances
Policy Number: 1010 Effective Date: 4/15/97
New: x Revised:

     
1010.0 POLICY PAYROLL ADVANCES
1010.1

 

STATEMENT

 

The University recognizes the need to offer payroll advances to employees for financial security during extreme emergency situations.
1010.2
 
 
 
 
 
 
 
 
 
 

 

PHILOSOPHY
 
 
 
 
 
 
 
 
 
 

 

Payroll advances will be issued for emergencies resulting from circumstances beyond the employee's control. Examples of such emergency situations which may warrant a payroll advance include a death in the employee's immediate family requiring the employee to be out of town on payday;  the employee is a victim of a robbery or other such crime in which the employee might need access to some immediate funds; federal government furlough (federal shutdown) other situations as determined by the Executive Vice President or Vice President may be appropriate situations for a payroll advance.  Payroll advances will not be issued for vacations or other predictable absences.  The University provides direct deposit which allows access to earnings on payday even when an employee is away from the University. 
1010.3 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
PROCEDURES 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
Requesting an Advance
The employee submits a written request to his/her Department Head.  The request should include the following:
  • the employee's name and GUID or Employee ID
  • the reason for the advance
  • the amount of advance desired (this cannot exceed 80% of the employee's current net biweekly or net monthly pay)
  • signature and date spaces for both the Department Head, HR Contact and Finance Partner to approve or not approve the request
The Department Head reviews the employee's request.  If the request is approved, the department head forwards the request to the HR Contact and Finance Partner.  If the Department Head denies the request, the Department Head will notify the employee in writing within one business day of the denial.

Forward to Payroll
The approved form should be forwarded to the Payroll Department for processing. The total advance will be deducted from the first regular paycheck due the employee following the date of the advance disbursement.

1010.4 RESPONSIBILITY All employees are responsible to follow the procedures outlined in this policy.
1010.5 RESOURCE Contact the University Payroll department if you have any question about this policy or if you would like more information.



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