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Section 100:
Section 200:
Hiring and Employment
Section 300:
Employee Relations
Section 400:
Professional Conduct
Section 500:
Employee Development
Section 600:
Time Away From Work
Section 700:
Section 800:
Work Hours and Pay Practices
Section 900:
Health & Safety
Section 1000:
University Policies

1001: Union Organizing

1002: Smoking

1003: Drug Free Workplace

1004: Sexual Harassment

1005: Georgetown University Computer Systems Acceptable Use Policy

1006: Guidelines for Systems and Network Administrators

1007: Code of Conduct for the Officers and Senior Administrators of Georgetown University

1010: Payroll Advances

1011: Distribution of Payroll Checks

1012: Student Employees -- Applicability of FICA Tax

1013: Tax Treatment and Reporting of University Provided Vehicles to Officers, Faculty, and Staff Employees [PDF]

1014: Tax Treatment and Reporting of Moving Expenses for all Officers, Faculty, and Staff Employees [PDF]

1015: Tax Treatment and Reporting of Athletic and Other Event Tickets Purchased with University Funds

1016: Tax Treatment of Subsidized University Housing for Officers, Faculty, and Staff Employees [PDF]

1017: Vehicle Policy [PDF]

1018: Protection of Minors Policy [PDF]

1019: Establishing New Entities and Presence in New Jurisdictions [PDF]

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Human Resources Manual >  University Policies >  Distribution of Payroll Checks
Policy Number: 1011 Effective Date: 4/15/97
New: x Revised: 1/10/2005

1011.1 STATEMENT The University recognizes the need to have pay checks available for employees on payday.




The University recognizes its legal obligation to have the employees' checks available for the employee on payday.  To accomplish this, the University encourages the employee either to pick up the payroll check from his or her department or to subscribe to direct deposit.




Check Distribution Office
Payroll checks will be released only to those whose authorized signature is on file in the Check Distribution Office. 

Check Distribution is located in 304 The Car Barn. Hours of operation are from 8:30 a.m. until 5:00 p.m., Monday through Friday.  The following is a schedule for distribution of pay checks to University departments.  Check Distribution does not mail paychecks.
Main Campus and Central Administration After 3 p.m. the day before payday


Medical Center Refer to Georgetown University Medical Center Finance Office
Law Center Refer to the Office of Personnel & Payroll Services

Direct Deposit
Employees may either pick up their paycheck within their home department or request direct deposit.  The University discourages the mailing of payroll checks.  Department Heads should encourage employees to utilize direct deposit to eliminate the need for mailing paychecks.  If a department agrees to mail an employee's pay check, the department is responsible for mailing the paycheck and notifying the employee of the mailing date.

Special Payroll Checks
"Special Payroll" checks include payroll checks which are issued
outside the normal payroll cycle and can be for such reasons as:

  • correction of an error in an employee's pay
  • termination
  • paperwork processing delays
This is not intended to be an all inclusive list of circumstances warranting a special check.

Special Payroll check requests received by 10:30 a.m. in the Payroll Department will be ready for pick up in Check Distribution by 3:00 p.m. the same day.

Direct deposit is not feasible when a Special Payroll check is required.  When a department requests a Special Payroll check, the department may indicate on the request that the check should be mailed.  This is the only circumstance in which Check Distribution will mail a paycheck.  Check Distribution will ensure the Special Payroll check is mailed on the date of issue.  Prior to submitting the request to the Payroll Department, the department should verify the accuracy of the employee's address.

1011.4 RESPONSIBILITY All employees are responsible to follow the procedures outlined in this policy.




Contact the University Payroll Office for questions about this policy or if  you would like more information.  Contact the appropriate Payroll Time Recording Office for questions about pick up for local office.

  Human Resources, 37th & O St, Georgetown University, Washington, DC 20057
Phone: (202) 687-2500 Fax: (202) 687-2389 Email: Contact Us