Staff employees hired before September 1, 1990, who retained accrued sick leave hours (sick bank) are eligible for sick leave benefits. (Employees are also covered by paid leave programs. University employees should refer to Policy 602.)
Use of Sick Leave
Eligible employees who have retained accrued sick leave hours may use such hours for:
To use sick leave, an employee must follow the department's established call-in procedure or scheduling procedure for health maintenance appointments.
- absence due to personal illness, injury, or disability, including absence covered by the Family and Medical Leave policy
- health maintenance
- absence due to the illness or injury of an employee's immediate family member, including absence covered by the Family and Medical Leave policy
- the first three days absence related to a workers' compensation injury
Sick leave may not be used while an employee is on other approved paid leave or on an approved, unpaid leave of absence for education or personal reasons.
Departments will monitor leave records to prevent abuse of the sick leave policy and procedure.
If the employee uses more than three consecutive days of sick leave, the employee may be required to present a physician's certificate. If a supervisor identifies a pattern of sick leave use, a physician's certificate may be required for absences of less than three days. When a physician's certificate is required and the employee fails to provide the certificate, the employee will not be paid for sick leave.
A hospital employee, whose length of absence for any one illness exceeds five work days, must report to Employee Health for clearance before reporting to the work station. A hospital employee whose illness was caused by a communicable disease must always report to Employee Health for clearance before returning to work, regardless of the length of absence.
Transfer, Termination, and Reinstatement
When an employee transfers positions within the organization, all unused sick leave transfers to the new department.
Sick leave is not a termination benefit and no payment for unused sick leave will be made upon termination of employment or retirement.
Following termination, if an employee returns to work within one year to an employment status other than special or temporary, any unused sick leave will be reinstated.