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Section 100:
Section 200:
Hiring and Employment
Section 300:
Employee Relations
Section 400:
Professional Conduct
Section 500:
Employee Development
Section 600:
Time Away From Work

601: Holidays 601

602: Paid Leave For Staff

603: Family and Medical Leave

604: Short- and Long-Term Disability Leave

605: Sick Leave

606: Leave without Pay (Leave of Absence)

607: Leave for Military Duty

608: Funeral Leave

609: Voting Time

610: Jury Duty and Court Appearances

611: Inclement Weather

612: Paid Leave For AAPs

613: Injury on the Job and Workers' Compensation [Pdf]

Section 700:
Section 800:
Work Hours and Pay Practices
Section 900:
Health & Safety
Section 1000:
University Policies
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Human Resources Manual Time Away From Work >  Leave Without Pay
Policy Number: 606 Effective Date: 3/1/95
New: x Revised:

606.1 STATEMENT The University may provide leave without pay under certain circumstances and at the discretion of the supervisor or department head. Reasons for leave may include educational pursuits, civic activities, or personal situations.
606.2 PHILOSOPHY The University recognizes the importance and value of unpaid leave so that employees may have unpaid time away from work for a variety of reasons.
606.3 PROCEDURES Eligibility
Individuals who have been employed by the University for at least 12 months are eligible to request an unpaid leave of absence. All unpaid leave is granted at the discretion of the supervisor or department head.

Leave Reasons and Length
Generally, leaves of absence are granted for 7 to 120 calendar days for personal reasons; or for 7 to 270 calendar days ( or one academic year) for educational reasons.

Usually, leaves of absence may be granted for:

  • Educational pursuits?to continue full time undergraduate or graduate studies at an accredited college or university;
  • Public service?to participate in a civic, community, or governmental program on a full-time basis;
  • Personal emergencies?to take care of matters such as serious personal or family problems; or
  • Personal convenience?to take an extended trip or to participate in cultural or athletic events.
A request for unpaid leave that qualifies under the Family and Medical Leave policy will be governed by the terms of that policy.

Return to Work Following Leave
Failure to return to work immediately after an unpaid leave will result in termination of employment.

An employee returning from an approved leave is returned to the same position if the leave is 30 calendar days or less. If the leave is longer than 30 calendar days, the employee may be returned to a comparable position within the department. If circumstances prevent the department from returning the employee, the employee will be notified.

Benefits While on Leave
Individuals who wish to continue benefit coverages while on leave without pay must pay the entire (employee and the employer share) cost of health and insured benefits.

Individuals do not accrue paid leave during periods of unpaid leave lasting longer than one month.

606.4 RESPONSIBILITY Supervisors and department heads are responsible for administration of leave without pay. Decisions about granting unpaid leave may be based on the work needs of the department balanced against the needs of the employee.

Employees on leave without pay are responsible for returning from leave on the date agreed upon with the supervisor.

606.5 RESOURCE Contact the appropriate Human Resources department if you have questions or if you would like more information about this policy.

  Human Resources, 37th & O St, Georgetown University, Washington, DC 20057
Phone: (202) 687-2500 Fax: (202) 687-2389 Email: Contact Us