Undergraduate Bulletin 2012-2013 Table of Contents
Payment of Fall 2012 tuition and fees must be received in the Office of Student Accounts no later than Friday, August 24, 2012. If you wait until registration to settle your account (August 2728) you will be assessed a late registration fee of $100. Registration is not considered complete until the account is settled. If you remit payment with a check that is not cleared by the bank, you will be assessed an $80 returned check fee and subject to a $500 non-payment fee.
Third Party Billing Authorization forms are due to Student Accounts by the close of registration. If your contract/voucher is received after the close of registration, your account is subject to a non-payment fee and service charges. Your agency will be billed within 48 hours of receipt of the contract/voucher. Georgetown expects payment within 45 days of invoicing. If the third party does not pay, financial responsibility reverts to the student.
If you submitted a complete financial aid application by June 30th then most of the financial aid that you have been awarded will appear on your bill as either received/paid or memo. Some credits for your financial aid awards may appear as memo if additional actions by you or the sponsor of your aid are required before the funds can actually be disbursed to your student account.
Typical examples of aid of this type are federal student loans, state grants, and outside grants. Memo financial aid items will reduce the amount you must pay by the payment deadline, but will not be credited in full to your account until all requirements for disbursement have been met. Contact your financial aid counselor if you experience delays in the disbursement of aid.
Expected earnings from part-time employment through the Federal Work-Study program, and some pending private supplemental loan payments will not appear as credits against the balance due on your bill and you may not subtract these expected resources when computing the amount you must pay by the due date. These sources of funding are not allowed against the amount due because student employment earnings are paid directly to you on a bi-weekly basis; some private loan disbursements are not guaranteed until paid by the lender.
If your financial aid does not cover the total costs on your bill then you must pay the difference by August 24. If your expected financial aid funds are not reflected on your bill as either received or memo items by August 24, then you must pay the balance due. For information about financial aid visit the GU Office of Student Financial Services website at http://www.georgetown.edu/students/student-aid.
Payment by MasterCard, VISA, and American Express is accepted for School of Continuing Studies (SCS) students only. Students wishing to pay via credit card must complete Georgetowns Credit Card Authorization Form and return it via fax to (202) 687-1133.
Once the fall semester begins, students with a credit balance on their account may request a refund. The request must be completed by the student on-line through MyAccess. If the student establishes a Refund Profile on Student Account Services the refund will be delivered via direct deposit. Otherwise, a paper check will be mailed to the students local or permanent address.
You can transfer all or a portion (up to $1,500) of your refund to your GOCard Debit Dollars Account. The funds are available for immediate use with your GOCard. You must have a credit balance on your student account and complete a Transfer Refund Authorization Form.
This means that if you want the University to deduct your insurance charges, immunizations charges, library fines, etc., from your account before your refund is calculated, you must give the Office of Student Financial Services (Financial Aid Office) advanced written approval to do so. If you do not submit written approval, then you must pay any miscellaneous charges before the refund is calculated. If you do not submit written approval and you do not pay the charges, you will be refunded any overpayment of federal loan proceeds. However, your account will be charged late fees on any outstanding balance that is not covered under federal regulations.
You can pay your bill online with an electronic check. For instructions please go to the student account web site: http://studentaccounts.georgetown.edu.
A service charge of 1.75% per month is charged on the outstanding account balance following the monthly due date. In arriving at the account balance subject to the service charge, pending financial aid, the monthly payment plan, and third party billing reduce the amount subject to service charge. If a student applies for financial aid, for the monthly payment plan, or submits a voucher/contract to the Third Party Representative after the registration period, the account is subject to service charges.
A Late Registration Fee will be assessed in the case of any student who does not complete course registration by the close of the regular registration period. This fee will be charged in all cases of late registration.
Specifically, the Late Registration or Late Payment Fee will be assessed to students in the following categories: (1) students who initiate registration after the regular registration period (pre-registration for continuing students), and (2) students who complete payment after the due date.
By act of Registration, students accept the responsibility for charges of the entire semester, regardless of attendance in class and regardless of the method of payment used; registration includes pre-registration, registration, and all courses added after the students initial registration. Cancellation of registration must be made through written withdrawal from the University or from individual courses. Official voluntary withdrawal from the University is done through written notice to the Office of the Dean; a drop-slip processed through the Deans Office is the only official procedure for withdrawal from individual courses. Discontinuance by notifying anyone else is not considered official notice of discontinuance.
No credit is given for fees, including the Yates Field House , regardless of date of withdrawal. However, refunds for voluntary withdrawal from board plans follow the tuition refund schedule. A 100% refund for board plans is available only through cancellation by the close of regular semester registration.
Students who voluntarily withdraw or take a leave of absence from the University may obtain a refund of housing charges from the date the Office of Housing and Conference Services receives written notification, according to the percentages listed below.
It is the policy of the Student Accounts Office to issue refunds after receiving a request from the student and after all charges and adjustments have been cleared by the following offices where appropriate.
The refund of tuition and fees shall be made in accordance with the policies previously mentioned. Students who feel that individual circumstances warrant an exception from the published policy should make a written request for an exception. This should be directed to the appropriate Deans Office in the case of tuition and the appropriate office mentioned above for other fees. This includes cases of involuntary withdrawal.
An exception to the Georgetown refund/withdrawal policy is made for students on Georgetown University approved study abroad programs. Students who are registered to participate in an approved study abroad program and who wish to voluntarily withdraw must notify the Office of International Programs (OIP) in writing of their intention to withdraw. Refunds will be calculated from the date OIP is notified. For semester and full-year programs, students who withdraw from an approved study abroad program after accepting nomination in writing and before the beginning of their overseas program will be assessed a $300 OIP administrative fee. Summer program participants are required to pay a non-refundable $500 deposit and will be charged for any additional non-recoverable costs incurred on their behalf and any non-recoverable expenses incurred for the student. Students who withdraw after the beginning of their overseas program will be refunded a percentage of the Georgetown tuition charge, based on the Georgetown refund schedule, less non-recoverable costs as determined by the partner institution. Georgetown University is not responsible for costs paid directly by the student to partner institutions or third-party providers.
If GU directs students to leave a particular program abroad, Georgetown University will refund 100% of recoverable fixed costs billed through Georgetown University. Recoverable fixed costs will be determined by GU partner institutions or third party providers. Georgetown University is not responsible for costs paid by the students directly to partner institutions or third-party providers. Georgetown University will assist students, to the extent possible, to transfer credit for coursework completed prior to the declaration of a crisis or to facilitate special courses for those graduation requirements affected by Georgetowns declaration of crisis and suspension of the students program-in-progress. The need for special courses will be determined on an individual basis by the Main Campus Deans Office in consultation with the Office of International Programs.
Student Accounts records are comprised of computer reports and individual student files, correspondence to and from the debtor, and other acknowledgments of debt. The computer reports contain the amount of tuition, other fee charges and payments, and date of each transaction for each student. This information is secured in the Student Accounts Office, and is retained for a period of seven years following graduation or withdrawal from the University.
University policy and federal law prohibit the release of information from Student Accounts records to any third parties without the written permission of the student. Student Accounts records are included within the scope of the Universitys official student records policy developed under the guidelines of the Family Educational Rights and Privacy Act of 1974. Therefore, the information contained in the various catalogs under the section Policy on the Disposition of Official Records also applies to Student Accounts records, with the following additions:
A student who leaves the University, for any reason, with an outstanding debit balance must immediately contact the Office of Student Accounts Collections at (202) 687-4123 to arrange for payment of the balance. Students who fail to contact the Collection Department will receive one reminder notice mailed to their last billing address. Failure to respond will necessitate the forwarding of the account to a credit bureau, collection agency, or an attorney.
Spring Semester To preregister and to register, the balance on a students account must be less than $2,000 if the student was matriculated for the fall semester. The account balance for a student returning from a leave of absence must be less than $100. However, students with outstanding financial aid for the Fall semester may register for the Spring semester only if the aid was applied for on time and confirmed by the appropriate Financial Aid officer.
Georgetown University reserves the right to cancel the registration of a student who pays a prior balance with a check that is returned for insufficient funds. Withdrawal will be effective on the date the check is returned to the University. All future payments made to the University must be in the form of a certified check. No personal checks will be accepted. The student will be responsible for payment of tuition and fees in accordance with the voluntary withdrawal schedule (see Withdrawals/Refunds).
For further information see the section on Academic Regulations.
Undergraduate Bulletin 2012-2013 Table of Contents