Undergraduate Bulletin 2012-2013 Table of Contents
Full-time academic status requires registration in courses that amount to twelve credits or more in a fall or spring semester. Students are also considered full-time if they are registered for a University overseas study program.
Part-time academic status is based on registration in courses amounting to between one and eleven credits. The designation of half-time status is given to students who are registered for at least six credits.
All degree candidates have a minimum residency requirement of two years (that is, four semesters of full-time status). Summer sessions, including summer study abroad, do not count toward fulfilling the residency requirement. Work completed on overseas study does not count toward fulfilling the residency requirement with the following exceptions: semester-long study at SFS-Qatar, the Villa le Balze, or the McGhee Center, Turkey, counts as one semester toward the four semester minimum residency requirement.
A student approved for and completing registration in a school of the University will be considered a student in that school during the session for which the student has enrolled, unless the student is approved to withdraw or is suspended or dismissed. No student registered in any school of the University shall at the same time be registered in any other school, either of Georgetown University or of any other institution, without the approval of his or her Dean.
Students are required to complete early registration for the following semester according to the published schedule. All new undergraduate degree candidates are required to complete the online library research and Honor System tutorial (Joining the Conversation: Scholarly Research and Academic Integrity) within their first semesters enrollment. After a student completes the tutorial, he or she will be expected to have an understanding of basic research skills and the importance of ethical scholarly habits. The tutorial provides simple exercises on good research practices, including the effective use of information resources and proper citation methods. New undergraduate degree candidates are required to complete the tutorial in order to preregister for their second semester of study at Georgetown. Statements of charges for the next semester will not be mailed to students failing to preregister, and these students must register at the scheduled time and place.
Students are expected to pay their accounts in full at the time of registration. The University reserves the right to cancel the registration of any student during the semester if the account has not been paid in full. Please see the section on Expenses and Financial Assistance for more details.
The continuance of each student upon the rolls of the school, receipt of academic credits, graduation, and the conferring of any degree are strictly subject to the disciplinary powers of the University, which is free to cancel registration at any time on grounds that are deemed advisable. The disciplinary authority of the University is vested in the President in such cases as the President deems proper, and, subject to the reserved powers of the President, in the Deans and the University Hearing Board.
When a students conduct is disruptive of the academic life of the University, the Dean has full authority to suspend or dismiss the student. This decision of the Dean may be appealed according to the appeal procedures outlined later in this section.
All undergraduate students who are regularly admitted and in full-time attendance must live on campus during the first and second years unless they have been specifically exempted or unless space in the residence halls is not available. Requests for exemption from compliance with the housing requirement must be submitted in writing to the Office of Housing Services on a Housing Requirement Exemption Request form provided by that office. All undergraduate students must also provide the University with their local telephone number (land line or cell), as well as the name, e-mail address, and telephone number of an individual to contact in case of an emergency. Further, all undergraduate students who live off campus in non-University owned properties must provide their current local off campus address. Students who are not in compliance with these regulations will be ineligible to register for the following semester. Students should consult the Student Handbook for additional information.
By provision of D.C. law all Georgetown University students under the age of 26 are required to provide proof of immunization. Any student who does not provide this proof by the last day for registration changes/late registration will be ineligible to continue in classes until the proof has been provided.
By provision of Federal Law, the Department of Homeland Security has instituted strict reporting requirements for schools that enroll foreign nationals. Before the start of each semester, all newly enrolled international students at Georgetown University on non-immigrant visas are required to attend the Immigration Reporting Session given by the Office of International Programs (OIP). OIP will provide all new international students with detailed information concerning the time, date, and location of the session before the start of the semester, and this information will also be posted on OIPs website. Those who fail to attend the session will not be allowed to complete registration or attend classes. For further questions and information, please contact the Office of International Programs by calling (202) 687-5867.
In addition, all non-U.S. citizens are required to report accurate citizenship and visa type (including permanent residents) to the Office of International Programs. Any student who does not provide this information to the Office of International Programs will be ineligible to register for the following semester.
Students are expected to read and, when appropriate or required, respond in a timely fashion to emails sent from University offices. Email is the standard mode of communication for University broadcast messages to the community as well as for messages to individual students about academic standing and other important administrative matters. Messages are sent to the Georgetown students official Georgetown email address. Students who wish to use another address are responsible for setting and maintaining appropriate forwarding rules to ensure they receive University email.
Tutorials are designed to meet a variety of educational purposes. Reading tutorials usually focus on mastering the scholarly literature on a particular subject. Research tutorials focus on the collection and analysis of primary materials in the form of a major research paper.
General Policy. Tutorials are designed to meet the needs of individual students under specific academic circumstances. Five general conditions should be met: (1) the course, or an acceptable substitute, is not offered by the University in the current semester, (2) the need of the student for the course at this time must be clearly demonstrated, (3) an instructor approved by the relevant department is available, (4) the proper administrative approvals are obtained, (5) the completed Request for Tutorial/Registration form is submitted to the Office of the Dean for approval before the last day for registration changes.
Any student wishing to explore the possibility of earning academic credit in an internship should first read the guidelines listed below as well as those within the individual schools academic regulations. Normally internships are deemed appropriate for Juniors and Seniors. The student should contact the Deans Office for further information.
If the credits earned through an internship bring a students semester credits to a total above twenty, the student is required to pay for the additional credits as an overload. Part-time students will be charged at the per-credit-hour rate.
In a limited number of cases the College makes available to its students the option of an additional credit for a students significant work in the community when this involvement is integral to a course in which the student is currently enrolled. Approval for the additional credit depends upon the appropriateness of the work to the aims of the course and requires the approval of the professor, office of the students dean, and the Center for Social Justice which facilitates and coordinates the program.
To withdraw from a course a student must complete an official drop slip in the Deans Office. If a student does not complete a course for which the student is registered and from which the student has not officially withdrawn, a failure will be recorded for that course.
A student in good academic standing and not subject to disciplinary action may, on formal written request, be granted a leave of absence by the Dean of the school. For withdrawals or leaves during a semester, a partial refund of tuition may be available. The schedule for refunds is found in the section on Expenses and Financial Assistance.
The University recognizes that students may experience medical situations that significantly limit their ability to function successfully or safely in their role as students. In those situations, students should consider requesting a medical leave of absence (MLOA), which permits students to take a break from university life and their studies, so that they may receive treatment and later return to the University with an enhanced opportunity to achieve their academic and co-curricular goals. Students interested in a MLOA should contact their academic Deans office, and the Student Health Center or the Counseling and Psychiatric Service.
In special circumstances the University may mandate a leave of absence if the students illness or behavior is life-threatening or so severely disruptive that it interferes with the academic pursuits and other activities of the academic community. The Student Handbook provides detailed information on involuntary medical leaves of absence.
The student must contact in writing both the academic Dean and the Director of Student Health Services to request re-enrollment at least four and not more than six weeks prior to the fall or spring semesters or the summer school sessions. When a leave of absence has been granted for medical reasons, the University may require medical opinion and recommendations before reviewing the students request for readmission. More information on a medical leave of absence is available from the academic Dean or from the Department of Student Health.
An honorable withdrawal will usually be granted, upon written request, to any student in good academic standing and not subject to disciplinary action. Disciplinary action may include current probation or suspension, or pending proceedings before the Honor Council or the Student Discipline System. Students wishing to withdraw must complete the following steps:
The University has established a schedule for partial refund of tuition charges for official withdrawals from the University; this schedule is found in the section on Expenses and Financial Assistance. As stated above, application for tuition refunds must be made in writing at the Office of Student Accounts.
Since the four undergraduate schools are distinct colleges under the jurisdiction of separate Deans, students interested in transferring within the University must apply in writing to the school to which they wish to transfer. Students become eligible to transfer between schools at the end of their first year. Applications will be presented to the appropriate Deans Committee on Transfer Students for evaluation. Each school establishes its own admission standards for transfer students. A student considering transfer should consult the appropriate Deans Office to learn deadlines and regulations governing applications. Students who transfer should expect to complete all of the degree requirements of the school to which they transfer.
Degrees are awarded three times a year: in May, August, and December. Seniors must file an application for the degree at the Deans Office. The last day to file for a May degree is February l; for an August degree, August 1; for a December degree, November 1. Failure to apply for the degree may postpone the students graduation.
Diplomas for degrees awarded in August, December, and May are printed and distributed at Commencement in May. Students who graduate in August and December may take part in the Commencement Exercises the following May; if they prefer, diplomas will be mailed to their homes in June.
The University provides each student with a number of invitations for Commencement. This material plus more general information about the details of Commencement weekend are available in the Deans Offices after the middle of April. Please note that caps and gowns are worn at graduation.
Undergraduate Bulletin 2012-2013 Table of Contents